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Operations Coordinator

Operations Coordinator

We are seeking an Operations Coordinator to help the office run smoothly by handling a variety of operations and office-related tasks. The ideal candidate will be helpful, proactive, and able to juggle priorities in a fast-paced environment to meet the demands of a busy healthcare advertising agency. This position reports to the VP, Director of IT and Business Solutions.

Job Responsibilities

  • Using electronic ticketing system, handle all supplies requests
  • Manage inventory, spending, and ordering of office supplies, office equipment, and kitchen supplies/snacks
  • Stock and distribute supplies and snacks on a daily basis
  • Maintain contractual relationships with vendors, low-bid price assurance, and exercise discretion on bringing in new vendors
  • Serve as primary point of interface with building for all security and facility related needs including, but not limited to, security fob issuance and environmental issues reporting
  • Act as the vendor contact for all phone, cell phone, copier and printer-related support needs including procurement
  • Facilitate employee onboarding and offboarding by generating name tags, updating agency contact lists, and assisting with workspace set up and clean up
  • Gather monthly Technology department receipts and reconcile with credit card statement, finance tracking spreadsheets, and software
  • Schedule travel and coordinate travel arrangements
  • Distribute and assemble office furniture or equipment as needed
  • Run errands including purchasing office snacks, dropping off packages, and picking up supplies for company events
  • Coordinate company and client events and entertainment including set up and clean up
  • Assist with office maintenance including periodically cleaning out refrigerators
  • May travel to other regional offices as needed

Desired Skills and Experience

  • Computer proficiency in Microsoft Office (MS Outlook, Excel, Word, PowerPoint)
  • Affinity with numbers and software systems
  • Helpful manner with the ability to build strong relationships with team members
  • Demonstrated ability to juggle multiple priorities
  • Effective verbal and written communication skills
  • Strong attention to detail and organizational skills

Required Qualifications

  • Associates or Bachelor’s degree preferred
  • 1+ year operations or administrative experience in an office environment
  • Experience in a professional services organization preferred
  • Must have valid US Driver's License and a registered/insured car
  • Ability to lift up to 65 lbs


About Dudnyk

Independently owned for the past 25 years, Dudnyk is an award-winning, full-service healthcare advertising agency that specializes in creating insight-driven, authentic brand experiences that unite specialty physicians and their patients. They leverage strategic, scientific, and highly creative capabilities to serve clients in the biotech, pharmaceutical, and medical device industries. Dudnyk offers a unique culture, fosters individual career growth, and promotes collaboration among all disciplines.

A five-time Best Places to Work winner, Dudnyk offers our employees a comprehensive health and wellness program that includes three medical plan options, prescription coverage, dental and vision insurance, free life insurance, and free short-term & long-term disability coverage. Financial wellness benefits include a health savings account (with a company contribution), a 529 plan, and a 401(k) plan with a great company match. In addition to PTO and paid holidays, each employee gets paid time to volunteer at a charitable organization of their choice. We also offer a fitness reimbursement benefit, tuition reimbursement, and a strong performance coaching program that guides you in fulfilling your career goals. We value diversity and are an equal opportunity employer. Come learn more about us at 

Dudnyk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military.

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